Town Clerk

Vital Records

Birth, Death & Marriage Records in the Town of Rome

The Town Clerk’s Office is responsible for the permanent storage of all vital records (i.e. birth, marriage and death records).  Individuals may request certified copies of a vital record from the Clerk’s Office for a fee of:
 ·       $15.00 for the first copy; and
·       $6.00 for each additional copy of the same record, done at the same time 

Birth Certificates are filed with:
·       The City or Town in which the child was born;
·       The City or Town in which the mother was living at the time of the birth; and The State Office of Vital Records

Marriage Certificates are filed with:
·       The City or Town in which intentions were filed and the license was issued; and The State Office of Vital Records

Death Certificates are filed with:
·       The City or Town of residence at the time of death;
·       The City or Town where the death occurred; and The State Office of Vital Records

Please see link below for updated vital records laws beginning July 12, 2010.
Requests for certified copies should be made in writing, we have a standard form for your convenience.  You will also need to provide a photo ID or photocopy of ID if requesting by mail.  Please click on the link below to obtain a request form.

Vital Records requests may be made via the Department of Health and Human Services Web Site at https://www.maine.gov/dhhs/mecdc/public-health-systems/data-research/vital-records/forms/index.shtml or during regular clerk business hours.  Records may not be available during the same business day. Marriage intentions may take one hour or more to complete; appointments are strongly recommended for completing intentions.  

INSTRUCTIONS FOR OBTAINING A MARRIAGE LICENSE

Maine Residents:  at least one party must be a Rome resident.
Out-of-State Couples:  can file their intentions in any municipal office.
The process takes approximately 30 to 45 minutes.
It will be quicker if you access the INTENTION OF MARRIAGE APPLICATION here. This is a fillable form, or you can print it out and complete in black ink.
1)  Both parties need to appear at the Town Office with photo ID and file Intentions of Marriage and a Record of Social Security Numbers.  The cost of filing is $40 ($20 each).

2)  Previous Marriages:  If either party has been previously married, a certified copy of the death record or divorce decree with a raised seal, whichever ended the previous marriage, must be presented to the clerk prior to the processing of the marriage license. The marriage license will not be issued without the proper record/decree.
A certified copy of a divorce decree may be obtained from the clerk of courts in the county where the divorce was filed.  The clerk of courts will certify the document using an embossed seal.  Photocopies are not accepted.
A certified copy of a death certificate may be obtained from the clerk in the town/city of the place of death.  Photocopies are not accepted.

3)  Once the Intentions are filed the clerk will issue a Marriage License which will need to be signed, in person, by both the bride and groom.  The parties are free to marry anywhere in the State of Maine.  The license is valid for a period of 90 days from the date the intentions are filed.
The marriage license will be completed by the officiant legally qualified to perform a marriage in Maine and signed by two witness.  They may give you a photocopy of the document but please note, it is not a legal copy.  See below for legal copy information.  The officiant is required to file the license within 7 working days of the ceremony, with the clerk where the license was issued.
After the marriage license is filed with the Town Clerk, certified (legal) copies of your marriage license may be obtained at the Town Office during normal business hours for a fee of $15.00 for the first copy and $6.00 for any additional copies done at the same time. 

Genealogy Research in the Town of Rome


Birth, marriage and death records for the Town of Rome date back to the late 1700’s, however, they are not a complete listing as prior to 1892 towns were not required to keep a complete recording of events. 


Request for genealogical research should be made in writing to:  
Town Clerk’s Office
Town of Rome
8 Mercer Road
Rome, Maine 04963

When requesting genealogy information, please include all known information; names, dates and location.  If a record is found, there is a fee of $15.00 for a certified copy or $3.00 for a photocopy labeled “NOT FOR LEGAL PURPOSES.” 

Specific questions regarding our policy for genealogical research should be directed to the Town Clerk’s Office at (207) 397-4011.

Helpful Hints


1)  Prior to 1892, towns were not required to file records of birth, marriage and death.  Some towns have records before 1892, but these are not a complete recording of events.

2)  Unsure where the event took place?  Begin by contacting the state, they maintain copies of records from every town in Maine.

3)  Be sure to check family bibles, city directories, obituaries, old maps, old photographs, town history books, your local historical society and old newspapers for information.

4)  State Archives keeps a list of professional genealogists who will provide research for a fee.

5)  Contact the Maine State Archives.  They have birth, marriage and death records for each town in the state from 1892 – 1922. 

Send mail to:
84 State House Station
Cultural Building
Augusta, ME 04333-0084

Call:
Search Room:  (207) 287-5788
State Records Center (207) 287-5792

Visit them on the web:
http://www.state.me.us/sos/arc/

6)  Contact the Office of Vital Statistics.  They have birth, marriage and death records for each town in the state from 1923 – Present.  They also maintain divorce records from state courts.  They will accept credit cards.

Send mail to:
221 State St.
Augusta, ME 04333-0011

Call:
(207) 287-6490

Visit them on the web:
http://www.state.me.us/dhhs 

Frequently asked Questions

Registrar of Voters:  Julie L. Morrison

If you have information that could help us maintain the accuracy of the voter list please call the registrar at (207) 397-4011 or email the information to rometownclerk@outlook.com


Q.  How do I register to vote?

A.  Residents of Rome may register to vote at the Town Office during normal business hours.  You may also register to vote at the polls on Election day.  Please be aware that proof of residency and picture identification is required to register to vote.  Proof of residency is any documentation that shows your current Rome residence address, not a post office box.

Q.  Where do I vote?

A.  All residents of ROME vote at the Town Office, 8 Mercer Road, Rome, Maine 04963

Q.  What time are the polls open?

A.  Rome polls open at 8:00 a.m. and close at 8:00 p.m.

Q.  How do I get an Absentee Ballot?

A.  If you are unable to vote at the polls on Election Day, you may request an absentee ballot.  The cut off for absentee voting requests is the Thursday prior to election day.  The ballot can be voted at the Town Office or mailed to the voter.  When available, requests for absentee ballots can be made up to 30 days prior to Election Day.  For more information, please contact the Town Office.

Q. What do I do about a change of address, name change or if I want to change my party?

A.  Go to the Town Office and fill out a voter registration card with any new changes.  You can also see the Registrar on Election Day to make any necessary changes by filling out the same card.

Q.  Why are there names of people who no longer live in Union still on the voter registration list?

A.  Due to Maine Voter Registration Laws no changes can be made to a voter’s registration status without:
1) Written confirmation from the voter 
2) Written notification from the registrar in the voter’s new residence
3) Written changes made at the Bureau of Motor Vehicles and forwarded to the Town Office
4) Certified death records or obituaries
5) Or, during a National Voter Registration Act voter registration list purge. 

Q.  My parent is deceased but their name is still on the list, why?

A.  Your parent may have passed away in another town, city or State and because they were no longer a resident of Rome we did not receive the death certificate and cannot remove the voter’s name without proof that the voter no longer resides in Rome.